Are Your Records Meeting Your Compliance Requirements? In today’s electronic world, the role that records management plays in helping organizations meeting regulatory compliance is increasing. Sarbanes Oxley is impacting those organizations which are traded do the New York Stock Exchange. Privacy concerns are resulting in more stringent legislation to control personal information. Electronic records are now accepted as evidence in court. But does your organization know what records it has and how they are being managed? Are you ready for eDiscovery?

This workshop will provide a brief overview of the records management program components and how they can help organizations meet compliance requirements and improve efficiencies. Through facilitated group discussions, participants will have an opportunity to assess their current records management activities and develop a high level strategy to address any gaps that exist in the organization.

Christine Arden, IMS
 

10:00 - 10:20 

10:20 - 11:50

Crisis and Issues Management - Who’s Managing Your Corporate Assets? A Practical Workshop On Managing Through a Crisis Situation: A hands on, practical workshop designed to deliver a comprehensive overview of crisis and issues management and reputation recovery strategies. In this modern world of instant information, a crisis badly handled can erode or in some cases sink your brand. Using case studies pulled from the headlines, this workshop will provide you with the background and tools that you need to effectively manage your way through a myriad of crisis and issues situations.

Learn about the four areas of reputation recovery, the top ten tips and tricks for managing the media and the right way to communicate to your stakeholders groups so that you not only survive the crisis, but retain your brand equity and enhance your corporate reputation. Bad things do happen to good firms – managing your way through the bad times requires a plan of action and the ability to execute it seamlessly.

How well are you prepared for that inevitable crisis situation?

Kerry Harris - Weber Shandwick Worldwide

Managing Risks: Information Management Matters: The old adage, “What I cannot see would not hurt me…” has never before, in the history of the world, been further away from the truth than it is today. In this Information Age, the evidence of our activities, present or past, professional or private, is now also recorded in electronic format. Even more significant is the pace at which the various platforms and media for the storage of electronic records change. Are the people managing these electronic records aware of the vulnerabilities associated with these new technologies?

Some other important question that could be asked:

“Where do these electronic records come from; and, are they stored in other formats?”
“Can this record stand up in court?”
“How can I ensure that my information will be protected?”

These are challenges that Caribbean Risk Managers, policy-makers and information professionals across several productive sectors are grappling with. Whatever the nature of business, it must be recognized as a vital underpinning, that the development of a strategy for managing recorded information across all platforms (both traditional paper-based and electronic) is paramount. That strategy must conform to the prevailing legal mandates, as well as reflect management practices and technological options.

What participants will gain:

This workshop is designed to provide the participants with knowledge, insights and methodologies that they can utilize in their organizations to ensure industry best practices recordkeeping and legal compliance.

Wanda Tyson & Emerson Bryan - Lorson Resources Ltd
 

Dawn Raids - Are You Ready? You arrive early for work because of critical deadlines and targets to meet; you think there are not enough hours in your day. On arrival at the office you discover representatives of the authorities with a court order. Having listened to what is said, you realize it must be serious; after all, a court has issued an order! You are the only person there and consequently believe you are accountable.

Who are they? What do they want? What is your response? What is your organisation’s policy? What initial action do you take? What type or category of court order is it? Are there other unknown risks? Is it possible to prevent this kind of probing enquiry?

Visits of this type are not uncommon. In the course of this interactive session, we will discuss the issues to assist in navigating a path to a satisfactory conclusion.

Brendan Hewson - Global Risk Advisory Services